Grant Implementation Manual Disaster Recovery & Resilience and Mitigation
The LOCD Grant Implementation Manual provides guidance and training for local entities (called Subrecipients) that receive a CDBG-MIT or CDBG-DR grant through or overseen by LOCD. The manual explains the policies and procedures needed to successfully carry out a CDBG-MIT or CDBG-DR program while meeting federal requirements for timely use of funds.
Comprehensive Manual and Fact Sheets
Manuals by Chapter
- Chapter 4 Procurement Methods and Contractual Requirements
- Exhibit 4-1 Sample Procurement Policy
- Exhibit 4-2 Construction Contract Documents Guide
- Exhibit 4-3 Conflict of Interest Federal Regulation
- Exhibit 4-4 Cost Price Detail
- Exhibit 4-5 Cost and Price Analysis Guide
- Exhibit 4-6 Sample Ad for Proposals
- Exhibit 4-7 Sample Scope of Services for Housing
- Exhibit 4-8 Consultant Instructions
- Exhibit 4-9 Sample RFQ for Engineering Services
- Exhibit 4-10 Sample Contract for Professional Services
- Exhibit 4-11 Bonding Verification
- Exhibit 4-12 Verification of Prime Contractor Eligibility
- Exhibit 4-13 Sample Verification of Professional Services Eligibility
- Exhibit 4-14 Sample Contract Award Notice
- Exhibit 4-15 Sample Appraisal Services Agreement
- Exhibit 4-16 CDBG DR Rider
- Chapter 5 Financial Management
- Exhibit 5-1 CEA Contact Information fillable
- Exhibit 5-2 IRS Form W 9 updated
- Exhibit 5-3 Authorized Signature Form Feb 2025
- Exhibit 5-4 La Gov Vendor ID and EFT Information Form
- Exhibit 5-5 HUD Form 2880 updated
- Exhibit 5-6 Sample Financial Statements
- Exhibit 5-7 Sample Timesheets
- Chapter 7 Civil Rights
- Exhibit 7-1 HUD Complaint Register
- Exhibit 7-2 Suggested Activities to Affirmatively Further Fair Housing
- Exhibit 7-3 Sample Section 504 Assurance
- Exhibit 7-4 Sample Summary of Section 504 Compliance Actions
- Exhibit 7-5 Section 504 TA Handbook
- Exhibit 7-6 Summary of the New Rules Key Changes
- Exhibit 7-7 Sample Section 3 Plan
- Exhibit 7-8 Sample Section 3 Worker Self Certification Form
- Exhibit 7-9 Sample Section 3 Employer Certification Form
- Exhibit 7-10 Sample Section 3 Business Concern Certification Form
- Chapter 8 Labor Regulations
- Exhibit 8-1 Sample Project Wage Rate Sheet
- Exhibit 8-2 Sample Verification of Project Wage Rate Sheet
- Exhibit 8-3 Sample Required Construction Site Posters
- Exhibit 8-4 Sample Appointment of Labor Compliance Officer Form
- Exhibit 8-5 Wage Decision Example
- Exhibit 8-6 Verification of Wage Decision
- Exhibit 8-7 Sample Payroll Deduction Authorization Form
- Exhibit 8-8 Sample Labor Standards Enforcement Report
- Exhibit 8-9 Request for Authorization of Additional Classification and Rate
- Exhibit 8-10 Record of Employee Interview Form
- Exhibit 8-11 Force Account Record Keeping
- Exhibit 8-12 Sample Contractors New Employee Information Form
- Exhibit 8-13 Sample Contractors Existing Employee Information Form
- Exhibit 8-14 DBRA Certified Payroll Form
- Exhibit 8-15 LOCD DR Payroll Review Flow Chart
- Chapter 9 Acquisition and Relocation
- Exhibit 9-1 Sample Voluntary Acquisition Policy and Public Notice
- Exhibit 9-2 Preliminary Notice Acquisition Notice Form and Brochure
- Exhibit 9-3 Sample Statement of the Basis for the Determination of Just Compensation
- Exhibit 9-4 Sample Written Offer to Purchase
- Exhibit 9-5 Guideform Notice of Eligibility for Relocation Assistance Residential Tenant
- Exhibit 9-6 Sample Statement of Settlement Costs
- Exhibit 9-7 Acquisition Composite List
- Exhibit 9-8 Uniform Appraisal Standards for Federal Land Aquisitions
- Exhibit 9-9 Sample Invitation to Accompany an Appraiser
- Exhibit 9-10 Sample Short Appraisal Form for Servitude Takings
- Exhibit 9-11 Sample Review Appraisal Report
- Exhibit 9-12 Sample Notice of Intent Not to Acquire
- Exhibit 9-12 Sample Notice of Intent Not to Acquire
- Exhibit 9-13 Sample Property or Servitude Acquisition Waiver
- Exhibit 9-14 Recommended Local Relocation Policy
- Exhibit 9-15 Sample Household Case Record
- Exhibit 9-16 Inspection Form for Housing Choice Voucher Program
- Exhibit 9-17 Selection of Comparable Replacement Dwelling for Computing a Replacement Housing Payment
- Exhibit 9-18 Sample Letter to Relocate in a Substandard Unit
- Exhibit 9-19 Sample Notice to Vacate
- Exhibit 9-20 List of Eligible Activities Moving
- Exhibit 9-21 Sample Elderly Waiver for Relocation
- Exhibit 9-22 Sample Temporary Relocation Notice Tenant
- Exhibit 9-23 Sample General Information Notice Nonresidential Tenant to be Displaced
- Exhibit 9-24 Sample Notice of URA Eligibility Nonresidential
- Exhibit 9-25 Notice of Relocation Assistance Displaced Businesses
- Exhibit 9-26 Claim for Actual Reasonable Moving and Related Expenses Nonresidential
- Exhibit 9-27 Claim for Fixed Payment in Lieu of Payment for Actual Nonresidential Moving and Related Expenses
- Exhibit 9-28 Residential Claim for Moving and Related Expenses
- Exhibit 9-29 Claim for Replacement Housing Payment for 180 Day Homeowner Occupant 49 CFR 24 401
- Exhibit 9-30 Claim for Rental Assistance or Down Payment Assistance 49 CFR 24 402 and 24 401f
- Exhibit 9-31 Sample Letter of Acknowledgement Service and Payments Rendered
- Exhibit 9-32 Guideform Notice of Nondisplacement to Residential Tenant
- Exhibit 9-33 General URA Acquisition Process
- Exhibit 9-34 Sample Real Property Acquisition Checklist
- Exhibit 9-35 Sample Relocation File Checklist
- Chapter 11 Monitoring
- Exhibit 11-1 Sample Subrecipient Monitoring Plan
- Exhibit 11-2 Compliance Monitoring Core Checklist Template
- Exhibit 11-3 Compliance Monitoring Project Checklist Template
- Exhibit 11-3a Supplemental Worksheets for Project Checklist
- Exhibit 11-4 Sample Contract Administration Form
- Exhibit 11-5 Monitoring Report Template
- Exhibit 11-6 HUD CPD Green Building Retrofit Checklist