Grant Implementation Manual Local Government Assistance

Grant Implementation Manual and Management Forms

• Grant Management Forms

  • Desktop Review for Grants from FY 2019 Forward
  • Financial Management Questionnaire
  • Monitoring Checklist for Grants from FY 2017-2018
  • Monitoring Checklist for Grants from FY 2019 Forward
  • Performance Schedule
  • Request for Payment Form
  • Request for Payment Process PowerPoint

• 2024 CDBG and CDBG-CV Grant Management Handbook – Section A Program Administration

  • Section A Program Administration
  • Exhibit A-1 Sample Authorization to Incur Costs Letter
  • Exhibit A-2 Request for Release of Funds
  • Exhibit A-3 Authorized Signature Form
  • Exhibit A-4 Vendor Information Form
  • Exhibit A-5 IRS W-9 Form
  • Exhibit A-6 General Ledger Chart of Accounts
  • Exhibit A-7 Financial Statements
  • Exhibit A-8 Timesheet
  • Exhibit A-9 LCDBG Request for Payment
  • Exhibit A-10 Budget Reconciliation
  • Exhibit A-11 Budget Revision Report
  • Exhibit A-12 Determination of Level of Environmental Review
  • Exhibit A-13 Environmental Review Record Checklist
  • Exhibit A-15 Notice of Finding of No Significant Impact Distribution List
  • Exhibit A-16 Sample Historic Preservation Letter
  • Exhibit A-17 Sample Floodplains and Wetlands Notice – Early Public Review Notice
  • Exhibit A-18 Sample Notice of Explanation
  • Exhibit A-19 Sample Notice of Intent to Request Release of Funds
  • Exhibit A-20 Reevaluation of Environmental Review
  • Exhibit A-21 Summary of Environmental Requirements
  • Exhibit A-22 Qualification Certification for Resident Project Representative
  • Exhibit A-23 Construction Contract Checklist
  • Exhibit A-24 City-Parish Employment Workforce Analysis
  • Exhibit A-25 Contract and Subcontract Activity Report
  • Exhibit A-26 Minority Participation Goals
  • Exhibit A-27 Violence Against Women Act (VAWA) Certification
  • Exhibit A-28 Fair Housing Assessment
  • Exhibit A-29 Affirmatively Furthering Fair Housing Activities
  • Exhibit A-30 Sample Summary of Actions Taken to Achieve Compliance with Section 504
  • Exhibit A-31 OCD-LGA Language Access Plan
  • Exhibit A-32 LCDBG Request for Program Amendment
  • Exhibit A-33 Request for Exception to Conflict of Interest
  • Exhibit A-34 Considering Radon in the Environmental Review

• 2024 CDBG and CDBG-CV Grant Management Handbook – Section B Labor Standards

  • Section B Labor Standards
  • Exhibit B-1 Appointment of Labor Compliance Officer
  • Exhibit B-2 Wage Decision Example
  • Exhibit B-3 Initial Wage Decision Request (Optional)
  • Exhibit B-4 Verification of Wage Decision
  • Exhibit B-5 Notice of Contract Award
  • Exhibit B-6 Additional Wage Classification
  • Exhibit B-7 Wage Rate Sheet
  • Exhibit B-8 Verification of Posting Requirements
  • Exhibit B-9 Record of Employee Interview Form
  • Exhibit B-10 Force Account Recordkeeping
  • Exhibit B-11 Payroll Form and Statement of Compliance
  • Exhibit B-12 Payroll Review Flowchart
  • Exhibit B-13 Payroll Deduction Authorization
  • Exhibit B-14 Notice of Restitution Due
  • Exhibit B-15 Labor Standards Enforcement Report

• 2024 CDBG and CDBG-CV Grant Management Handbook – Section C Acquisition/Antidisplacement/Relocation

  • Section C Acquisition/Antidisplacement/Relocation
  • Exhibit C-1 Sample Preliminary Acquisition Notice/Brochure
  • Exhibit C-2 Sample Statement for the Basis for Determination of Just Compensation
  • Exhibit C-3 Written Offer to Purchase
  • Exhibit C-4 Statement of Settlement Costs
  • Exhibit C-5 Sample Notice of Intent Not to Acquire Property
  • Exhibit C-6 Property and/or Servitude Acquisition Waiver
  • Exhibit C-7 Sample Agreement for Appraisal Services (Acquisition)
  • Exhibit C-8 Uniform Appraisal Standards for Federal Land Acquisitions
  • Exhibit C-9 Sample Invitation to Accompany Appraiser
  • Exhibit C-10 Short Appraisal Form for Servitude Takings
  • Exhibit C-11 Sample Review Appraisal Report
  • Exhibit C-12 Acquisition Composite List
  • Exhibit C-13 Real Property Acquisition Checklist
  • Exhibit C-14 Residential Antidisplacement and Relocation Assistance Plan under 104(d) of the Housing and Community Development Act of 1974 as Amended
  • Exhibit C-15 Relocation Assistance to Tenants Displaced Brochure
  • Exhibit C-16 Relocation Eligibility and Benefits Chart
  • Exhibit C-17 Sample Household Case Record
  • Exhibit C-18 Sample Inspection Report Form
  • Exhibit C-19 Sample Letter to Relocate in Substandard Unit
  • Exhibit C-20 Samples: 90-Day Notice to Vacate and 30-Day Notice to Vacate
  • Exhibit C-21 Sample Letter of Acknowledgement for Services and Payment
  • Exhibit C-22 Waiver of Relocation Assistance
  • Exhibit C-23 Relocation Composite List
  • Exhibit C-24 Relocation File Checklist

• 2024 CDBG and CDBG-CV Grant Management Handbook – Section D Procurement and Contracting

  • Section D Procurement and Contracting
  • Exhibit D-1 Sample Procurement Policy
  • Exhibit D-2 Contract Documents Guide
  • Exhibit D-3 Contractor/Subcontractor Project Workforce Report
  • Exhibit D-4 Subcontractor Utilization Report
  • Exhibit D-5 Final Labor Hours Compliance Report
  • Exhibit D-6 Section 3 Worker Targeted Worker Certification Form
  • Exhibit D-7 Section 3 Business Certification Form
  • Exhibit D-8 Build America, Buy America (BABA) Guide
  • Exhibit D-9 Build America, Buy America (BABA) Certification Form
  • Exhibit D-10 Sample Procurement Procedures
  • Exhibit D-11 Sample Advertisement Requesting Proposals
  • Exhibit D-12 Components of Requests for Proposals and Qualifications
  • Exhibit D-13 Sample Contract for Professional Services
  • Exhibit D-14 Subrecipient Agreement
  • Exhibit D-15 Verification of Professional Services Eligibility
  • Exhibit D-16 Architect's Certification: Compliance with Minimum Standards for Accessibility by the Physically Handicapped
  • Exhibit D-17 Intergovernmental Cooperative Agreement
  • Exhibit D-18 Application for Utility Line Connection on Private Property
  • Exhibit D-19 Sign Required at LCDBG Construction Sites
  • Exhibit D-20 Sample Minutes of Bid Opening and Bid Tabulation
  • Exhibit D-21 Verification of Contractor's Bonding/Insurance
  • Exhibit D-22 Commonly Asked Equal Opportunity Questions
  • Exhibit C-24 Relocation File Checklist

• 2024 CDBG and CDBG-CV Grant Management Handbook – Section E Monitoring and Closeouts

  • Section E Monitoring and Closeout
  • Exhibit E-1 Sample State Monitoring Letter
  • Exhibit E-2 Example Response to State Monitoring Letter
  • Exhibit E-3 Onsite Monitoring Checklists
  • Exhibit E-4 Desktop Review Checklists
  • Exhibit E-5 Local Government Questionnaire
  • Exhibit E-6 Program Completion Report
  • Exhibit E-7 Example Audit Report Excerpts
  • Exhibit E-8 Example Response to Audit Letter

• 2024 CDBG and CDBG-CV Grant Management Handbook – Section F Economic Development

  • Section F Economic Development
  • Exhibit Exhibit F-1 Sample Written Agreement
  • Exhibit F-2 Sample Evidence Assisted Business's Commitment
  • Exhibit F-3 Sample Resolution of the Board of Directors
  • Exhibit F-4 Certification of Legally Binding Agreements
  • Exhibit F-5 Release of Funds FAQs
  • Exhibit F-6 Davis Bacon Equipment Policy
  • Exhibit F-7 Equipment Analysis